• Skip to primary navigation
  • Skip to main content
  • Skip to primary sidebar
  • Skip to secondary sidebar
  • About
  • Contact
  • Listserv
  • Facebook
  • Twitter
  • Login/Register
workzonesafety.org

National Work Zone Safety Information Clearinghouse

Library of Resources to Improve Roadway Work Zone Safety for All Roadway Users

  • Crash Information
    • Work Zone Fatal Crashes and Fatalities
    • National Estimates of Total and Injury Work Zone Crashes
    • Work Zone Fatal Crash Facts
    • Other Work Zone Crash Related Resources
  • Flagger Information
    • Flagger Training and Certification Requirements by State
    • Flagging Resources Developed Under the FHWA Work Zone Safety Grant Program
    • Classes
    • Videos
    • Job Resources
  • Training
    • FHWA Work Zone Safety Grant Products
    • Roadway Safety Training Program
    • Online Learning Management System
    • Training Courses and Programs
    • Training Videos
    • ARTBA
    • ATSSA
    • NHI
    • NSC
    • LTAP/TTAP
    • WSU
  • Events and Conferences
    • National Work Zone Awareness Week 2021
    • Work Zone Safety Conferences
    • Other Work Zone Related Conferences
    • 2021 Transportation Construction Safety Events Calendar
  • Data Resources
    • Searchable Databases
    • Public Awareness
    • Laws, Regulations, Standards, and Policies
    • Manual on Uniform Traffic Control Devices (MUTCD)
  • Hot Topics
    • Improving Large Truck Safety in Work Zones
    • Smarter Work Zones
    • Transportation Management Plans
    • Accommodating Pedestrians
    • Rear End Crashes
    • Minimizing Construction Interferences with Traffic
    • Managing Speeds
    • Mobile/Short Duration Work Zones
    • Reducing Worker Run-overs and Back-overs
    • Working at Night
    • Reducing Worker Fatigue and Distraction Risks
You are here: Home / Smarter Work Zones / Project Coordination / SWZ: Project Coordination: Lead Agency Information

SWZ: Project Coordination: Lead Agency Information

Every Day Counts - Smarter Work Zones

Several agencies leading the adoption and deployment of SWZ Project Coordination efforts have been identified and information on their practices and points of contact are available.

Public Works Department at the City of Palo Alto, California

The Public Works Department at the City of Palo Alto, California developed an in-house, GIS-based program to coordinate construction within the City’s right of way.   Public Works, Utility staff and other in-house user groups meet monthly to update project status and verify ongoing construction schedules. The input of each user groups Five Year Anticipated Plans are maintained with-in the GIS database and analyzed for potential conflicts. These conflicts can then be mapped to show where further coordination needs to occur.

Available to the General Public are two sets of GIS based maps related to the coordination efforts:

  1. A map that displays pavement and storm drain construction projects that are active or planned within the next 14 days.
  2. A map that displays the Five Year Resurfacing Plan.

Access to current and upcoming project work activities and schedules allows the department to identify those cases that may create excessive delays and inconvenience to residents and/or motorist frustration and to have an opportunity to mitigate/minimize those impacts through successful coordination.

Link to Webinar #7 slides: https://www.workzonesafety.org/files/documents/SWZ/webinar7_slides.pdf

Link to Webinar #7 recording: https://connectdot.connectsolutions.com/p6gkm64oj6p/?launcher=false&fcsContent=true&pbMode=normal

The point of contact at the City of Palo Alto, California for more information is:
Murdo M. Nicolson, Jr.
Associate Engineer
City of Palo Alto, California
Phone 650-329-2501
Email: [email protected]

District of Columbia Department of Transportation

The District of Columbia Department of Transportation (DDOT) faces numerous work zone challenges due to confined real estate for roadways and a sharp rise in population.   In addition to an aggressive construction program, utility work, private development, and a high number of special events necessitates careful coordination.   DDOT utilizes a citywide Traffic Management Plan (TMP) and work zone project management system that tracks and analyzes all work zones and special events over a five year period.   The components of this tool include work zone tracking, traffic analysis, and a citywide TMP document that summarizes the results.   This tool is used to identify conflicts and determine mitigation strategies.   DDOT is currently in the final stage of drafting a work zone safety and mobility policy which will provide guidance on assessing work zone impacts across various stages of project development, as well as developing appropriate mitigation strategies to reduce these impacts.

Case Study: District of Columbia Department of Transportation Integrated Work Zone Project Management System

Presentation: Managing DC Work Zones via a Citywide Transportation Management Plan (See slides 13-26)

The point of contact at DDOT for more information is:
Clarence “Trey” Dickerson
Work Zone Manager
District Department of Transportation
Phone: 202-671-4586
Email: [email protected]

Michigan Department of Transportation

Michigan Department of Transportation (MDOT) has approached project coordination systematically since the agency’s tracking process was adapted a few years ago.   This tracking process was established in response to delays on I-94 resulting from multiple work zones.   Prior to this effort, MDOT’s focus was largely based on project deadlines; it has since shifted to an operations focus by tracking mobility impacts along the entire corridor, and determining whether the cause of delays is incident or work-zone related.   In the process of implementing work zone coordination, the agency determined that buy-in from internal and external stakeholders is critical due to the significant resources and planning required.   To that end, MDOT has established a statewide goal to ensure that all stakeholders are working towards the same objectives.

Case Study: Michigan Department of Transportation Project Coordination on the I-94 Corridor

Presentation: Webinar #3: Smarter Work Zone Corridor-Based Project Coordination

Recording: Webinar #3: Smarter Work Zone Corridor-Based Project Coordination

The point of contact at MDOT for more information is:
Steve Brink
Southwest Region Traffic Safety and Operations Engineer
Michigan Department of Transportation
Phone:   269-337-3930
Email: [email protected]

Texas Department of Transportation

The Texas Department of Transportation (TxDOT) is utilizing a Mobility Coordinator on the 17 different I-35 reconstruction projects spanning 96 miles of the corridor in central Texas.   The Mobility Coordinator is responsible for anticipating mobility challenges and ensuring that stakeholder concerns are satisfied in support of timely project completion.   Ultimately, a reconstruction effort of this magnitude affects hundreds of thousands of citizens living nearby, tens of thousands of businesses, and millions of travelers over its lifespan. For business owners situated beside I-35, changes resulting from construction can seem threatening since they potentially limit a customer’s ability to get to their stores for what can often be a significant period of time.   The Mobility Coordinator addresses those concerns by helping business owners prepare for planned work and maintain access for their customers as well as deliveries during construction.

In addition to these activities, contractors are required to submit advanced notice of lane closures.   The closure requests are entered into a database where individual and cumulative delays can be computed for any given time period.   If cumulative delays are expected to exceed 30 minutes over the length of the corridor, the Mobility Coordinator takes action to mitigate those impacts.   In many cases, the issue is resolved by asking one or more contractors to delay the start time of their closure by a few hours.   In other cases, they may be asked to postpone the closure to another night entirely.

Presentation: Webinar #3: Smarter Work Zone Corridor-Based Project Coordination

Recording: Webinar #3: Smarter Work Zone Corridor-Based Project Coordination

The point of contact at TTI for more information is:
John Habermann
Mobility Coordinator
Texas A&M Transportation Institute
Phone: 512-994-9450
Email: [email protected]

Puget Sound Region of Washington

The Puget Sound region of Washington State encompasses the cities of Seattle, Tacoma, Olympia, Everett, two state DOT districts, and many local transportation agencies.   Independent scheduling of projects left the potential for conflicting lane closures to frequently occur.   Washington State Department of Transportation (WSDOT) executives recognized the need to better coordinate and allocated funding to internally develop a software program called the Construction Impact Analysis (CIA) project coordination tool.   WSDOT gathers information on planned construction activities from stakeholders, updates the tool, and distributes tool outputs to over 400 interested stakeholders in the region, including detailed maps and Gantt chart with project details.

Case Study: Washington State Department of Transportation Regional Project Coordination

The point of contact at WSDOT for more information is:
Janice Helmann
Performance Analyst
Washington State Department of Transportation
Phone: 206-464-1284
Email: [email protected]

>>SWZ Technology Applications Lead State Information

Topics: Smarter Work Zones

Primary Sidebar

  • FAQs
  • Funding Opportunities
  • Calendar of Events
  • Regulation
  • For More Info/Points of Contact
  • Other Helpful Links

Additional Links

  • FHWA Every Day Counts (EDC-3) Smarter Work Zones
  • FHWA Work Zone Management Program
  • FHWA Work Zone Management Program: Project Coordination
  • FHWA Work Zone Management Program: Technology Applications

Secondary Sidebar

  • Main Page
  • Smarter Work Zones Webinar Series
  • Project Coordination
    • Peer Exchanges and Workshops
    • Other Training Resources (webinars, web-based training modules)
    • Outreach Materials (fact sheets, case studies, presentations, guidance documents)
    • Tools (WISE software)
    • Lead Agency Information
  • Technology Applications
    • Types of Applications
      • Real-Time Traveler Information
      • Queue Warning
      • Dynamic Lane Merge
      • Incident Management
      • Variable Speed Limits
      • Automated Enforcement
      • Entering/Exiting Construction Vehicle Notification
      • Performance Measurement
    • Peer Exchanges and Workshops
    • Other Training Resources (webinars, web-based training modules)
    • Outreach Materials (fact sheets, case studies, presentations, implementation guide, guidance documents)
    • Field Demonstrations
    • Deployment Plans and Bid Specs
    • Lead State Information
Copyright © 2021 American Road & Transportation Builders Association (ARTBA). The National Work Zone Safety Information Clearinghouse is a project of the ARTBA Transportation Development Foundation. It is operated in cooperation with the U.S. Federal Highway Administration and Texas A&M Transportation Institute. | Copyright Statement · Legal Notices/Policies · Disclaimer
American Road and Transportation Builders Association Transportation Development Foundation, American Road and Transportation Builders Association U.S. Department of Transportation Federal Highway Administration Texas A&M Transportation Institute